Workspace-per-project, workspace-per-life — which side to pick
The two schools
Every Axos workspace is bound to an email address. That is the single design constraint that forces you into one of two organisational schools: workspace-per-project (a fresh workspace for each client, book project, side venture) or workspace-per-life (one workspace that contains every note, task and calendar event that concerns you).
Workspace-per-life
For. A single sign-in gets you everything. A single weekly review captures everything. A single search finds everything. Billing is trivially one line on one invoice.
Against. No blast-radius containment. If you accidentally revoke every session on the shared workspace, everything you do is offline until you sign back in. A client with elevated confidentiality requirements is uncomfortable when their brief lives in the same workspace as your side venture.
Workspace-per-project
For. Each client is a hermetic silo. Each project can be shared with a Team seat that never sees the other projects. GDPR erasure on one project does not touch the others.
Against. Multiple sign-ins per day. Multiple invoices. Search that has to cross workspace boundaries via the workspace API. Weekly reviews that fragment.
The middle ground
Most seasoned users end up with two workspaces: a personal workspace-per-life on the Solo plan, and one Team workspace shared with each active client cohort. The Solo workspace holds every reference note, every recurring task, every calendar of personal commitments. The client workspace holds only what pertains to that engagement, and closes when the engagement closes.
Billing implications
Each workspace is billed independently. A Solo + one Team workspace comes to €4.90 + €44.50 = €49.40 per month. If the Team workspace is short-lived, consider Axos Founder for the personal one (one-time €149) to remove the recurring line entirely.
How to migrate between the two
Use the workspace API to export the source workspace as a ZIP, then import it into the target via the same API. Detailed script in the docs section on workspace API tokens.